Next week is Clean Out Your Inbox. It is a great time to start 2020 with an organized inbox. Here are some ideas as to how to sort and file all those pesky emails.
- Conversation Mode – This mode can be helpful if you get a lot of group emails or emails that are linked together by the same subject. This mode automatically arranges all of these together into one single headline, with the individual emails able to expand out, if wanted, which is super helpful to keep all of your similar emails together.
- Categories – If you hate the conversation mode look, you can assign category colors to conversations. Colors help you quickly identify items that belong together and helps you reference like items faster.
- Email Folders – Like regular paper filing, you can digitally file your emails into folders. Folders is another way to keep like-minded emails together and easy to find. One step further in this is to send new email directly into these folders automatically. This action automatically helps you keep your inbox clean, but it also has the added benefit of making sure you don’t linger on less critical emails. These will go straight to their folder to be viewed later, instead of piquing your interest immediately.
- Filters – Do you remember flagging an email, or that it has an attachment, but you can’t seem to find it? Outlook allows you to filter emails based on importance level, flagging, category, attachments and more!
- Archive Folders – If a project or file folder is no longer needed and you don’t use it on a regular basis, archive it. You can always go back to it and open it up to refresh your mind when you need to, but it won’t be bogging down your email’s size anymore.
- Delete Items – This is the easiest way to clean out your inbox…just remove things. There are tons of newsletters (but not ours), mailing list emails, junk, and just old messages you no longer need. That cleansing and zen feeling is all that junk disappearing…forever.
Congratulations!!! You are well on your way to a clean, organized inbox. Time to reward all of your hard work!
Source: Networks Unlimited